Description

Key Responsibilities

Administrative & Business Support

• Provide day-to-day administrative support to the Business Unit management and project teams.
• Organise and coordinate meetings, workshops, and internal reviews.
• Prepare agendas, invitations, meeting logistics, and conference room bookings.
• Draft, issue, and follow up on Minutes of Meetings (MoMs) and action trackers.
• Manage calendars, appointments, and scheduling activities for management when required.
• Support preparation and formatting of presentations, reports, and internal documents.
• Maintain organised filing systems and document repositories.

Procurement & Purchasing Support

• Support the procurement and purchasing process for Business Unit needs.
• Raise purchase requests and follow up procurement workflows in internal systems.
• Coordinate with suppliers, procurement teams, and finance departments.
• Track purchase orders, invoices, and delivery status.
• Ensure administrative compliance with internal purchasing procedures.

Travel & Logistics Coordination

• Organise business travel arrangements including transport, accommodation, visas (if applicable), and logistics.
• Prepare travel itineraries and support expense claim administration.
• Coordinate visitor arrangements and meeting logistics for internal and external stakeholders.

Project Coordination Support

• Support project managers with administrative project coordination tasks.
• Maintain action logs, trackers, and follow-up lists.
• Assist with planning meetings and coordination between different stakeholders.
• Support monitoring of deadlines and deliverables.
• Contribute to improving internal administrative and project support processes.